TOPIC 32: QUICK REFERENCE TO “Some of the Basic Rules Pertaining to Drafting of General meeting Notices”

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Quick Reference to "Some of the Basic Rules Pertaining to Drafting of General meeting Notices" :-
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1. Avoid the Word "Next Annual General Meeting." Kindly write " 24th Annual General Meeting " or whatever will be the timing.
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2. The Word "Notice" should be in the Bold format.
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3. Use same font for the whole content of Notice.
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4. If Director is signing the Notice then the word should be " FOR AND ON BEHALF OF THE DIRECTORS ".
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5. If Company Secretary of the Company ( Not PCS ) is signing the Notice then the word should be " BY ORDER OF THE BOARD OF DIRECTORS ".
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6. Notice should be Printed on the Letter-head of the Company. If recently there is change in the Name of the Company then earlier i.e. Former name should also be mentioned.
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7. Avoid Technical Words / Jargon in the Notice.
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8. If the Company is sending the Notice through E-mail then it should be send in the "Colour-Scan format".
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9. Notice and Agenda should be in the Simple language, Property Dated and Signed.
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10. Ordinary & Special Business should be list out separately in the Notice.
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11. Proxy form, Instructions for e- voting, Agenda, Attendance Slip, Route Map for the Venue of the General Meeting of the Company are the Various enclosures of the Notice.
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REGARDS
ACA SOURAV BAGARIA